Sync Invoices with QuickBooks
How invoices sync from JobsiteOn to QuickBooks Online, including which fields map, when syncs trigger, and how to handle errors.
How invoices sync from JobsiteOn to QuickBooks Online, including which fields map, when syncs trigger, and how to handle errors.
This guide explains how invoices sync from JobsiteOn to QuickBooks Online. You will learn which invoice fields map to QuickBooks, when the sync triggers, and how to resolve common sync errors.
Invoice sync is one-directional: JobsiteOn pushes invoices to QuickBooks. Invoices created in QuickBooks are not pulled into JobsiteOn.
| JobsiteOn field | QuickBooks field |
|---|---|
| Invoice Number | Doc Number |
| Customer | Customer Ref |
| Line Items | Line Items |
| Total | Total Amount |
| Due Date | Due Date |
| Status | N/A (calculated) |
Screenshot: A JobsiteOn invoice detail page with an annotation showing which fields map to QuickBooks and a "Synced" badge in the corner.
Payments are synced bi-directionally. When a payment is recorded in JobsiteOn, it pushes to QuickBooks. When a payment is recorded in QuickBooks against a synced invoice, it pulls into JobsiteOn.
Animation: An invoice being created in JobsiteOn, syncing to QuickBooks with a progress animation, and then a payment recorded in QuickBooks pulling back into JobsiteOn.
The invoice total calculated by QuickBooks does not match JobsiteOn. This usually happens when tax rates or line item rounding differ. Check both systems and align the tax settings.
The linked contact was deleted in QuickBooks. Re-create the customer or unlink and re-sync the contact.
QuickBooks already has an invoice with the same number. Change the invoice number in JobsiteOn or delete the duplicate in QuickBooks.
Tip: Use the sync log to monitor invoice sync status. Check it weekly to catch errors early before they affect your accounting.
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