Bulk Reschedule Events

Select multiple events and reschedule them all at once when plans change, weather hits, or a team member is out.

Written by Liam ChenUpdated 2 days ago4 min readBeginner

What this guide covers

This guide explains how to select and reschedule multiple events at once in the JobsiteOn schedule. Bulk rescheduling is essential when a rain day cancels outdoor work, a team member calls in sick, or plans change and you need to shift several appointments to a new date.

By the end you will know how to:

Select multiple events on the calendar
Apply a bulk date change
Reassign events in bulk to a different team member
Review changes before confirming

Before you begin

You need access to the Schedule module with editing permissions
Multiple events must exist on the calendar to use bulk operations
This guide uses the week or day view for event selection

When to use bulk rescheduling

Common scenarios where bulk rescheduling saves time:

Weather cancellation -- Rain or extreme weather forces all outdoor jobs to move
Team member absence -- A crew member is sick and their events need to shift
Customer request -- A customer reschedules multiple appointments at once
Equipment delay -- Equipment delivery is late, pushing back several jobs

Tip: Individual event rescheduling via drag-and-drop works well for one or two events. Use bulk rescheduling when you have three or more events to move.

Step 1 -- Enter selection mode

On the schedule calendar (day or week view), look for a Select or Multi-Select toggle in the schedule toolbar. Click it to enter selection mode.

In selection mode, clicking an event does not open its detail panel. Instead, it toggles the event's selection state.

Step 2 -- Select the events to reschedule

Click each event you want to include in the bulk operation. Selected events show a visual indicator such as a checkmark overlay or highlighted border.

You can also:

Select all events for a day by clicking a "Select All" option in the day header
Select all events for a team member by clicking their name in dispatch view while in selection mode

The toolbar shows a count of how many events are currently selected.

Screenshot: The week view calendar in selection mode with five events highlighted with checkmark overlays and a toolbar showing "5 events selected"

Step 3 -- Choose the bulk action

With events selected, the bulk action bar appears. Click Reschedule to open the bulk reschedule dialog.

The dialog provides two options:

Move by offset

Shift all selected events by a fixed number of days. For example, "+1 day" moves every event forward by one day, keeping their original times. This is ideal for weather delays where you want to push everything to the next day.

Move to a specific date

Set a target date and all selected events move to that date, keeping their original times. This is useful when you know the exact date you want to reschedule to.

Screenshot: The bulk reschedule dialog showing the "Move by offset" option with a +1 day selector and a preview of the five events that will be moved

Step 4 -- Review and confirm

Before applying, the dialog shows a preview of the changes:

Each event's current date and time
The new date and time after rescheduling
Any conflict warnings if the new time overlaps with existing events

Review the list carefully. If everything looks correct, click Confirm to apply the changes. All selected events are rescheduled simultaneously.

Note: Bulk rescheduling does not send automatic notifications to customers. If the events involve customer appointments, you will need to notify affected customers separately.

Bulk reassignment

In addition to rescheduling, you can reassign multiple events to a different team member from the bulk action bar. Select the events, click Reassign, choose the new team member, and confirm.

This is useful when a team member is out and you need to redistribute their workload across other crew members.

Animation: A walkthrough showing a user entering selection mode, selecting four events, clicking Reschedule, choosing "+1 day" offset, reviewing the preview, and confirming the bulk move

Troubleshooting

Some events did not move

If any events in the selection have restrictions (such as being part of a locked recurring series), they may be skipped. Check the confirmation summary for any skipped events and reschedule them individually.

I accidentally rescheduled the wrong events

Use your browser's undo notification (if available) or manually drag each event back to its original date and time. Review the schedule carefully after any bulk operation.

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