Create and Tag an Asset
Register equipment or a vehicle in JobsiteOn, equipment gets a scannable QR tag generated automatically, so you can track custody and run jobsite check-in.
Register equipment or a vehicle in JobsiteOn, equipment gets a scannable QR tag generated automatically, so you can track custody and run jobsite check-in.
This guide explains how to register a new asset in JobsiteOn, meaning a piece of equipment or a vehicle. Every equipment asset you register gets a scannable QR tag generated automatically, so you can check it in and out, assign it to a job, and see its full scan history. Vehicles join the same Assets list so your whole fleet lives in one place.
By the end you will know how to:
Note: Registering assets is available to owners, admins, and managers. Crew members can scan and check assets in, but cannot create new asset records.
In the web app, go to Assets (/assets). The Assets page lists every
equipment asset and vehicle in your company as one searchable table, just like
Companies or Contacts. At the top you'll see summary cards (Total Assets,
Equipment, Vehicles, On a Job) and three header actions: Scan a tag,
Jobsite check-in, and Register asset.
Each row shows the asset's name and number (equipment numbers start with EQ-, vehicle numbers with VEH-), its type, serial or plate details, the job or person it's assigned to, and a status you can change right from the list.
Click Register asset. The Register Asset form opens at /assets/new.
You can also register equipment while scanning: open Scan a tag and choose Register new asset when a tag isn't recognized. Parts (stock tracked by quantity) are registered from Parts & inventory, available under the More menu.
At the top of the form, pick the asset type:
Tip: Use clear, consistent names and categories. They become the labels your crew sees when scanning a tag or checking an asset in on site.
Click Register Asset. JobsiteOn creates the record, assigns its asset
number (for example EQ-10001 or VEH-10001), provisions the scannable tag
for equipment, and opens the asset's detail page.
The asset detail page works like a company or contact page: the header shows the asset number, type, and a status badge you can change, with usage stats (jobs, check-ins, service notes, tag status). Below it you'll find the asset's details, its job assignment history, and recent jobsite check-ins. The right sidebar keeps metadata, an activity feed, and internal service notes together.
Screenshot: An equipment detail page showing the EQ- number, a "Tag: Ready" stat, and the Jobs and Recent Check-ins cards.
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