Create and Tag an Asset

Register equipment or a vehicle in JobsiteOn — equipment gets a scannable QR tag generated automatically, so you can track custody and run jobsite check-in.

Written by Liam ChenUpdated 5 days ago3 min readBeginner

What this guide covers

This guide explains how to register a new asset — a piece of equipment or a vehicle — in JobsiteOn. Every equipment asset you register gets a scannable QR tag generated automatically, so you can check it in and out, assign it to a job, and see its full scan history. Vehicles join the same Assets list so your whole fleet lives in one place.

By the end you will know how to:

Open the Assets page and the Register asset form
Register a piece of equipment or a vehicle
Find the asset's number, tag, and detail page

Note: Registering assets is available to owners, admins, and managers. Crew members can scan and check assets in, but cannot create new asset records.

Step 1 — Open the Assets page

In the web app, go to Assets (/assets). The Assets page lists every equipment asset and vehicle in your company as one searchable table — just like Companies or Contacts. At the top you'll see summary cards (Total Assets, Equipment, Vehicles, On a Job) and three header actions: Scan a tag, Jobsite check-in, and Register asset.

Each row shows the asset's name and number (equipment numbers start with EQ-, vehicle numbers with VEH-), its type, serial or plate details, the job or person it's assigned to, and a status you can change right from the list.

Step 2 — Start a new asset

Click Register asset. The Register Asset form opens at /assets/new.

You can also register equipment while scanning: open Scan a tag and choose Register new asset when a tag isn't recognized. Parts (stock tracked by quantity) are registered from Parts & inventory, available under the More menu.

Step 3 — Choose equipment or vehicle

At the top of the form, pick the asset type:

Equipment — tracked individually (a generator, a drill, a trailer). Enter a Name and a Category (for example, "Power Tools"), plus an optional serial number and warranty provider. A scannable tag is generated automatically when you save.
Vehicle — trucks, vans, and trailers in your fleet. Enter a Name, plus an optional license plate and VIN.

Tip: Use clear, consistent names and categories. They become the labels your crew sees when scanning a tag or checking an asset in on site.

Step 4 — Register the asset

Click Register Asset. JobsiteOn creates the record, assigns its asset number (for example EQ-10001 or VEH-10001), provisions the scannable tag for equipment, and opens the asset's detail page.

Step 5 — Review the detail page

The asset detail page works like a company or contact page: the header shows the asset number, type, and a status badge you can change, with usage stats (jobs, check-ins, service notes, tag status). Below it you'll find the asset's details, its job assignment history, and recent jobsite check-ins. The right sidebar keeps metadata, an activity feed, and internal service notes together.

Screenshot: An equipment detail page showing the EQ- number, a "Tag: Ready" stat, and the Jobs and Recent Check-ins cards.

What's next

Print a sticker or order durable tags — see Print or Order Asset Tags.
Track who has the asset — see Check Assets In and Out.
Put it on a job — see Assign Assets to a Job.

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